Sustainable Event Transportation: Exploring Green Options

Public transport is one of the most sustainable ways to travel. Promote the use of buses, trains, or trams by providing clear information on routes, timetables, and nearby stops. Offering discounted tickets or covering the fare for attendees can also incentivise this option.

Tip: Create a dedicated webpage or section in your event app that outlines the public transport options, including maps and estimated travel times. See an example from Evolution London here.

Ridesharing and carpooling platforms like Uber, Bolt, or local alternatives can reduce the number of vehicles travelling to your event. Collaborate with these services to offer event-specific discounts or encourage attendees to share rides.

Tip: Set up a carpooling forum where attendees can coordinate shared rides, especially for those coming from the same area.

For events located in areas less accessible by public transport, shuttle buses can bridge the gap. Use electric or hybrid vehicles to minimise emissions and ensure that shuttle timetables are well-publicised.

Tip: Strategically position pick-up and drop-off points at major transit hubs or high-traffic areas.

For local events, encourage attendees to cycle or walk. Provide secure bike parking, and if possible, integrate bike-sharing stations near the venue. For walkers, ensure safe and accessible pedestrian pathways.

Tip: Collaborate with local organisations to offer bike rentals or guided walking groups to your event.

For staff, speakers, or material transport, consider renting or using electric or low-emission vehicles. Many rental companies now offer a range of eco-friendly options, including electric vans and trucks.

Tip: Highlight your use of green vehicles in your event marketing to showcase your commitment to sustainability.

Incorporating virtual attendance options is one of the most effective ways to reduce transport emissions. Hybrid events—a combination of in-person and virtual experiences—allow attendees to participate without the need for travel, while also increasing inclusivity. During the Covid-19 pandemic Story took their virtual events game to the next level. Read more about Story’s virtual events here.

Tip: Ensure that your virtual event platform is user-friendly and interactive to provide an engaging experience for remote attendees.

For the unavoidable emissions, consider partnering with a carbon offset programme. These initiatives allow you to invest in projects like reforestation, renewable energy, or community-based sustainability programmes to neutralise your event’s carbon footprint.

Tip: Share the details of your offset programme with attendees to encourage additional contributions and demonstrate your commitment to environmental responsibility.

Get in touch with our team with the details for your event and we will bve in touch as soon as possible.